updated July, 2023
Planning a Show? GET YOUR SHOW CLEARANCES EARLY!
The process or obtaining Show Approvals is described below using this web form for the first step of the process. I recommend starting early as the Postal Service has been a little slow of late and you’ll want to get your proposed dates confirmed. Once I receive your forms and check, I can let you know of the approval by email, and if you send me information and graphics advertising the show, I’ll pass them along to the communications team for inclusion in the EVG website, Greensheet, and Timbre. I look forward to having a busy email inbox as more and more chapters get back out into the public eye (and ear) with their performances!
Chris Powell, EVG Secretary
Show / Event Flyer
When it’s ready, email your Show/Event flyer to: email@example.com
Show Clearance Process
Step 1: Notify the District Secretary
Send a request to the District Secretary by downloading, filling in, and emailing this “Show Clearance Request Form.” Make sure to give the show date and time information with your request. If you’d rather, you can email this information to our District Secretary Before items can be placed on the District calendar, a show clearance request must be submitted to the District Secretary.
Step 2: Review of Your Event
Upon receipt, your event will be reviewed by the secretary to ensure all pieces of information are ready and valid; If items are missing, you will receive follow-up for questions before we can post the information to the calendar. As well, the EVG District Secretary will ensure that show dates do not interfere with SAI, District or Division events and that shows do not occur within 50 miles of another chapter show on the same day.
Step 3: License Requests for US and Canada
Once you are given preliminary approval, send in either the BMI/SESAC form with payment or the SOCAN form without payment to the District Secretary (forms and address below).
Step 4: Completing the Process
Once the information is complete and there are no conflicts, the EVG District Secretary will approve the license and return a signed copy to the chapter. The original of the approved form and the check will be forwarded by the EVG Secretary to BHS.
BMI/SESAC License for Chapters in US. (NEW2023)
– Mail or send the completed form to the District Secretary along with a payment check.
– Make sure to sign your form before mailing to the EVG District Secretary.
– Prior to the show, to obtain district clearance, email or mail a copy of the form to the EVG District Secretary after you’ve filled it in.
– Make sure to sign your form before mailing to the District Secretary.
– Within 30 days following the performance, SOCAN forms must be completed either online through Entandem or on paper and mailed per instructions on the form.
Mail the completed form and the accompanying payment check to :
Evergreen District Secretary
11519 Durland Ave NE
Seattle, WA 98125