It is the responsibility of the chapter secretary (in cooperation with the Chapter President & Chapter Treasurer) to properly store and protect all chapter records until they are legally destroyed or discarded. The chapter documents may be stored as hard copy or electronically. It is strongly recommended that a copy (hard copy or electronic) of all records and documents be stored in a location that will protect the documents from manmade (i.e. fire) or act of God (i.e. flood, hurricane, tornado, earthquake, etc.) catastrophes. A suggested location could be a fireproof or fire resistant file, a home safe or Safety Deposit Box in a bank.

The following table is suggested best practices in determining the required length of time that chapter documents or records should be stored in the chapter legal files before discarding.